Beth Israel Deaconess Medical Center Payroll Specialist - Perinatal Services in Boston, Massachusetts

Payroll Specialist - Perinatal Services

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Job LocationBoston, Massachusetts

Req ID 18415BR

Department Description: Payroll specialist will work closely with Nursing Directors of the perinatal service to submit equitable schedules and payroll for 500 staff members.Job Location: Boston, MAReq ID: 18415BRJob Summary: Reporting to the Senior Nursing Director, Perinatal Services, the incumbent must possess the highest level of organization and attention to detail. The computerized scheduling & payroll systems are ANSOS One Staff and Mytime. There are a total of 500 employees in Perinatal Services. The position requires an in depth knowledge of computerized staffing and payroll, hospital payroll processes, recognition and respect for the consequences of payments to the employee and cost center charges. The position is responsible for a weekly payroll QA and monitors for compliance with pay rules. This position requires strong working relationships with department Directors, Managers and Payroll Designees.

Essential Responsibilities:

  • Responsible for timely & accurate electronic submission of weekly payroll and all One Staff functions, issues, changes, that effect payroll. Maintains Department Payroll manual.

  • Ensures correct application of BIDMC policies and procedures, addresses inconsistent practices, and independently reviews and resolves a variety of complex payroll issues with Managers and Directors.

  • Manages weekly payroll QA and maintains QA process that has been reviewed by Internal Audit. Understands pay practice for all type of hours, differential payment, bonus, on-call and incentive programs.

  • Maintains a strong relationship with the PCS Payroll Administrator and consults as needed on complex situations.

  • Assists in data entry of unit specific schedules.

Required Qualifications:

  • Associate's degree in Business Administration / Finance required. Bachelor's degree preferred.

  • 3-5 years related work experience required.

  • Accuracy, strong organizational skills and the ability to work under pressure in order to handle and prioritize tasks to meet deadlines.

  • Ability to maintain confidentiality and exercise extreme discretion.

  • Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.


  • Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

  • Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.

  • Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.

  • Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  • Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  • Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

  • Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

  • Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally