Beth Israel Deaconess Medical Center Program Administrator,Research in Boston, Massachusetts

Program Administrator,Research

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Job LocationBoston, Massachusetts

Req ID 17181BR

Department Description: The Program Administrator will serve as full-time project manager with direct responsibility for completion of key tasks and oversight in a large, global, complex clinical trial. The Program Administrator will work both independently and collaboratively with multidisciplinary staff both locally and worldwide to ensure that the trial is run effectively and efficiently. Key activities will include coordination of all administrative trial functions, development and maintenance of all study-wide documentation and regulatory and human subjects approvals, support for all key study-wide committees, and regular coordination with administrators at other study cores and of trial-wide financial activities in conjunction with dedicated research administration staff.Job Location: Boston, MAReq ID: 17181BRJob Summary: Oversees and coordinates the administrative functions that support a research program.

Essential Responsibilities:

  • Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.

  • Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.

  • Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.

  • Monitor the program budget and accounts. Authorize, monitor and report all expense items.

  • Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.

Required Qualifications:

  • Bachelor's degree required in Life Sciences. Master's degree preferred.

  • 1-3 years related work experience required.

  • Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

  • Previous experience in the research environment, preferably in academic or healthcare settting.

  • Previous experience with grant submission process.


  • Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

  • Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

  • Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

  • Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

  • Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally