Beth Israel Deaconess Medical Center Project Administrator in Boston, Massachusetts

Project Administrator

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Job LocationBoston, Massachusetts

Req ID 18486BR

Department Description: nullJob Location: Boston, MAReq ID: 18486BRJob Summary: Provides project management support for programs by assisting leaders in planning, executing, monitoring and closing projects.

Department Specific Job Responsibilities:

  • Schedules and coordinates end user training across the three hospitals. This coordination exercise includes over 2500 FTE's and physicians including locations and agendas and training resources.

  • Oversees multiple vendor contracts and the implementation efforts coordinating staff and resources across the three hospitals around one new implementation effort.

  • Reconcile project single spend with three hospital vendor spending along with the financial projections across the three BIDMC Community Hospitals. This includes reconciling existing vendor spending to future consolidated spending.

  • Utilizes cloud based document storage to manage project documentation.

  • Responsible for the CommunityONE MEDITECH 6.1 user access including the MEDITECH Person Dictionary.

Essential Responsibilities:

  • Documents project scope, goals and objectives, success criteria, assumptions and team memberships through rigorous analytical processes under direction of project sponsors(s).

  • Designs communication strategies for project process.

  • Prepares engaging, informative and well-organized presentations.

  • Identifies resource needs and project stake holders.

  • Facilitates participation by team members and the documentation of processes.

Required Qualifications:

  • Bachelor's degree required.

  • 3-5 years related work experience required.

  • Project management experience required.

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

  • Additional training in project management preferred.

  • Experience in an academic or healthcare environment preferred.


  • Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

  • Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

  • Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

  • Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  • Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  • Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

  • Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

  • Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally