Beth Israel Deaconess Medical Center Project Administrator in Boston, Massachusetts
Job LocationBoston, Massachusetts
Req ID 18486BR
Department Description: nullJob Location: Boston, MAReq ID: 18486BRJob Summary: Provides project management support for programs by assisting leaders in planning, executing, monitoring and closing projects.
Department Specific Job Responsibilities:
Schedules and coordinates end user training across the three hospitals. This coordination exercise includes over 2500 FTE's and physicians including locations and agendas and training resources.
Oversees multiple vendor contracts and the implementation efforts coordinating staff and resources across the three hospitals around one new implementation effort.
Reconcile project single spend with three hospital vendor spending along with the financial projections across the three BIDMC Community Hospitals. This includes reconciling existing vendor spending to future consolidated spending.
Utilizes cloud based document storage to manage project documentation.
Responsible for the CommunityONE MEDITECH 6.1 user access including the MEDITECH Person Dictionary.
Documents project scope, goals and objectives, success criteria, assumptions and team memberships through rigorous analytical processes under direction of project sponsors(s).
Designs communication strategies for project process.
Prepares engaging, informative and well-organized presentations.
Identifies resource needs and project stake holders.
Facilitates participation by team members and the documentation of processes.
Bachelor's degree required.
3-5 years related work experience required.
Project management experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Additional training in project management preferred.
Experience in an academic or healthcare environment preferred.
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally