Beth Israel Deaconess Medical Center Research Project Admin, Football Players Health Study (Harvard Univ.) in Boston, Massachusetts

Research Project Admin, Football Players Health Study (Harvard Univ.)

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Job LocationBoston, Massachusetts

Req ID 16637BR

Department Description: A large research study (“The Football Players Health Study at Harvard University”) was recently initiated to evaluate and improve the health and wellbeing of former professional football players. The Study is funded by the NFL Players Association (NFLPA) and is one of the largest sports research projects ever undertaken. The Study is researching the incidence and severity of medical conditions that affect the quality and longevity of life of football players and working to identify and prioritize promising new approaches to prevent, diagnose and treat those conditions that afflict them. The Study strives to meet its aims by collecting data directly from players, by supporting innovative research through pilot awards, and by investigating ethical considerations of players’ conditions.Job Location: Boston, MAReq ID: 16637BRJob Summary: The Project Administrator for the Football Players Health Study (FPHS) will be responsible for the management of study-protocol execution including the development of study-related manuals and guides, coordinating study-sites, and management of study supplies, specimens and EDC systems. This position will work closely with the Clinical Research Operations Director to ensure superior study-participant experience in all study related activities. They will report to the Clinical Research Operations Director to manage operations related to implementation, tracking, monitoring, coordination and execution of the study.

Essential Responsibilities:

  • Manages multiple research protocols and establishes management structures for individual research activities (e.g., agenda setting, preparing minutes, tracking and monitoring progress, troubleshooting and problem solving, risk management).

  • Prepares and finalized study-related documents including protocols and amendments, operational manuals, guidelines, and training and reference materials.

  • Works collaboratively with teams across the research program and affiliate hospitals and organizations to coordinate regulatory activities, study visits, data flow and sample collection and management.

  • Uses standard project management tools and develops new tools specific to this setting to manage study-teams and report to director.

  • Develops, implements, organizes, refines, improves and maintains processes and systems to support study execution including processes for sample and data collection across all local sites and in the field.

Required Qualifications:

  • Bachelor's degree required. Master's degree preferred.

  • 3-5 years related work experience required.

  • Four or more years of related experience preferably in an academic, health care, or other complex environment.

  • Prior experience managing clinical research and human subjects studies.

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

  • Project Management training or certification strongly desired with proven project or program management skills.

  • Previous work experience within an academic, healthcare or other complex environment with a knowledge of, interest in, or experience with long-term research studies and/or sports medicine.


  • Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

  • Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

  • Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.

  • Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  • Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  • Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

  • Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

  • Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally