PAE, Inc Document Management Analyst II in Brooklyn, New York

Supporting the Most Exciting and Meaningful Missions in the World

Document Management Analyst II


Job Description:

Serves as support responsible for directly and independently supporting one to three Assistant United States Attorneys (AUSA) by providing a wide variety of technical assistance services. The work requires a specialized knowledge of the processes, procedures, and practices of legal assistance activities in conjunction with knowledge of clerical and administrative office skills and an ability to apply these skills to increase the effectiveness of the assigned AUSA.

The Contractor shall provide legal assistant services to include the following:

  1. Provides a variety of direct legal support assistance services to serviced AUSA staff. Typical assignments include:

a. Examines, prepares and processes a variety of technical legal documents which can be voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, and subpoenas. Obtains needed information from files, agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court. In preparation of documents, considers the nature and the status of the case involved. Common to the Department of Education bankruptcy cases, drafts discovery requests and reviews discovery productions. With limited instructions from the AUSA, prepares such legal actions as objections to confirmations of bankruptcy plans, discovery requests, motions for relief of stay, withdrawal of objections, and discovery responses. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.

b. Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material. Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs.

c. Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.

  1. Provides a variety of direct clerical and administrative support assistance services to AUSA staff. Typical assignments include:

a. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.

b. Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles exhibits, affidavits, and other legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.

c. Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.

d. Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.

e. Review a wide variety of documents, both legal and non-legal documents, including Motions and briefs, and a variety of legal correspondence.

f. Maintain and promote collegial working relationships with agencies and agency personnel. Direct incoming requests and referrals to the appropriate AUSA and facilitate communications between the AUSA and appropriate agency personnel.


  • Must be a US Citizen and able to obtain a Security Clearance

  • Cite checking experience.

  • Three years of experience on major litigation support projects or undergraduate degree.

  • Computer Skills: All Applicant must have the ability to use MS Excel, MS Outlook, MS Access or other data bases, Word Perfect and Adobe Acrobat Professional. Able to perform legal research in Lexis/Nexis and /or West Law.

  • Communication skills are extremely important.

  • Works and interacts professionally and effectively with all levels of staff.

  • Ability to meet established deadlines and work as a team player in a professional office.

  • Skill in meeting and dealing with people in a courteous and tactful manner.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email with "Disability Assistance" in the subject line.

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