Veterans Affairs, Veterans Health Administration Supervisory Medical Records Administrator in Coatesville, Pennsylvania

Veterans Affairs, Veterans Health Administration
1 vacancy in the following location:
  • Coatesville, PA
Work Schedule is Full Time - Excepted Service Permanent

Opened Friday 10/7/2016 (16 day(s) ago)

** Closes Monday 10/31/2016 (8 day(s) away)

Job Overview

Vacancy Identification Number (VIN):1821135(Include on all documents)

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to veterans?

Every job at the VA impacts the Veterans that we serve. You can be part of that team, helping to make sure that our Veterans receive the top-quality care they deserve.

VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.

For more information on the Department of Veterans Affairs, go to


The Supervisory Medical Records Administrator serves as the Manager of the Health Information Management Section within the Health Administration Service. The incumbent is responsible for the planning, organization, directing and controlling of all functions and aspects of HIMS and the Medical Records Program and has full program management and supervisory responsibility to direct professional, technical, and other support staff in medical health information work. The HIMS Chief provides supervision for the section which includes selecting, retaining and promoting staff; directing assignments; approving leave; resolving staff complaints and grievances, effect disciplinary actions, etc. and is responsible for the accuracy of the medical records and ensuring compliance with JCAHO standards. The HIMS Chief is also responsible for a dvising and assisting professional staff in determining administrative program needs as they relate to health information management.

TOUR OF DUTY: Monday through Friday, 8:00 a.m. to 4:30 p.m.

Travel Required
  • Not Required
Relocation Authorized
  • No
Job Requirements
Key Requirements
  • You must be a U.S. citizen to apply for this job.
  • Random drug testing may be required.
  • Subject to a background/suitability investigation.

BASIC REQUIREMENTS a. Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.) b. Education or Experience (1) Experience (a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, (2) Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, (3) Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.

To qualify, applicants must possess the below GS-11 AND GS-12 qualifications:

GS-11 (a) Experience. At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following KSAs: OR, (b) Education. Education equivalent to 3 full years of progressively higher level graduate education or a Ph.D. or equivalent doctoral degree from an accredited university or college in the field of health information. (c) Demonstrated Knowledges, Skills, and Abilities 1. Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management; 2. Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards; 3. Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures; 4. Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information; 5. Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records; 6. Ability to communicate and negotiate with professionals in higher level positions; 7. If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions; 8. If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and 9. If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management. (d) Assignments. This is considered the full performance level for non-supervisory positions. Individuals at the GS-11 level may be assigned supervisory and program management responsibilities at smaller medical centers where the clinical program does not include a wide range of acute care activities and where the medical records unit staff is predominately Medical Record Technicians. Employees may also be assigned supervisory and program responsibilities for a portion of the medical records program at medium to complex medical centers that provide a wide range of acute care activities but where a higher graded Medical Record Administrator has overall program responsibilities.

GS-12 (a) Experience. At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*): (b) Demonstrated Knowledge, Skills, and Abilities 1. Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; 2. Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches; 3. Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole; 4. Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment; 5. If supervisory, ability to manage assigned resources; 6. If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions. (c) Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time. Individuals at the GS-12 level are assigned to one of the following assignments:

Supervisory Medical Record Administrators (Chief HIMS) are delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services. Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility. An individual who has program responsibility for less than the single health care system do not have full program responsibility for the medical records program. The incumbent must possess thorough knowledge of ICD-10.

**Preferred Certification: Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT)

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accred-itation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. * If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. *

REQUIREMENTS (Failure to comply may be grounds for withdrawal of an offer of employment, or dismissal after appointment):

  • Applicants must meet any physical, language, license or degree requirements.
  • Applicants must be citizens of the United States.
  • Applicants tentatively selected for certain designated positions may be subject to a random drug screening for illegal drug use. Applicants who refuse to be tested will be denied employment.
  • Applicants are required to serve a (1) one year "Supervisory Probationary Period" unless previously completed.
  • New Appointees will be subject to a background investigation to determine suitability.
Security Clearance


Additional Information
What To Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.


Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at

Other Information

The Interagency Career Transition Assistance Plan (ICTAP) *and *Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 90 or more before any veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Salary Range: $75,900.00 to $98,669.00 / Per Year

Series & Grade: GS-0669-12/12

Supervisory Status: Yes

Who May Apply: All US Citizens and other current permanent Federal employees of other agencies

Control Number: 452868100

Job Announcement Number: YD-17-EKO-1821135