Veterans Affairs, Veterans Health Administration Medical Record Technician (Release of Information) in Danville, Illinois

Veterans Affairs, Veterans Health Administration
1 vacancy in the following location:
  • Danville, IL
Work Schedule is Full Time - Excepted Service Permanent

Opened Wednesday 10/12/2016 (13 day(s) ago)

** Closes Wednesday 11/2/2016 (8 day(s) away)

Job Overview

Vacancy Identification Number (VIN): 1818831

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to **VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

This is an external job announcement. Current permanent VA Illiana Health Care System employees, current permanent VA employees from another facility, and current permanent employees from another Federal Agency MUST apply under the INTERNAL announcement, HI-16-DL-1809856-BUunless applying by using Veteran Preference. All applicants applying under this external announcement will be subject to Veterans' preference.


The Medical Records Technician - Release of Information – (MRT ROI) position is located in the Health Information Management (HIM) section at the VA Illiana Health Care System (VAIHCS). MRT ROI will function as a Release of Information (ROI) clerk for the medical center and its Community Based Outpatient Clinics (CBOCs). Reviews and fulfills requests for records, while applying appropriate laws and regulations to the disclosure of health information. Manages priorities in order to complete work within time standards and follows up on incomplete requests. Work requires analytical ability, judgment, discretion and a high degree of tact on a daily basis to carry out the functions of the positions. Major duties include, but are not limited to:

  • Process & monitor the timely and accurate release of health information to authorized requesters, pursuant to appropriate rules and regulations;
  • Navigate paper and electronic patient records to obtain requested information;
  • Process Social Security requests for medical information using appropriate software
  • Prepare correspondence to insurance companies, Veterans, health care facilities, and other requesters;
  • Provide technical support to medical center staff regarding ROI issues and advise them on appropriate procedures to follow.

Work Schedule: Monday - Friday (7:30a-4:00p)

Functional Statement Title/#: Medical Record Technician (ROI)

Travel Required
  • Not Required
Relocation Authorized
  • No
Job Requirements
Key Requirements
  • Must pass pre-employment examination
  • Must be proficient in written and spoken English
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required
  • Selective Service Registration is required for males born after 12/31/1959.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement: Wednesday, November 02, 2016

Basic Requirements:

  • Citizenship. Citizen of the United States.

  • Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.* OR*

  • Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records).* OR*

  • Experience and Education. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.

  • Physical Requirements. See VA Directive and Handbook 5019.

  • English Language Proficiency. MRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).

Preferred Experience: Ability to apply, interpret and analyze laws and regulations related to the disclosure of health information. Experience educating requestors on requirements for submitting requests for health information; completion of requests for health information in accordance with applicable laws and regulations.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met determining the grade of candidates.

GS-06 Full Performance Level:

Experience: One year of experience equivalent to the next lower grade level. Examples of specialized experience include but is not limited to: experience in interpreting and analyze laws and regulations related to the disclosure of the health information; educating requestors on requirements for submitting requests for the health information; completes all requests for health information in accordance with applicable laws and regulations. You will be rated on the following Knowledge, Skills, and Abilities based on your application for this position: Please make sure that each is addressed in detail in the body of your resume. 1. In-depth knowledge of the laws and regulations related to the authorization and disclosure of health information and ability to apply said laws and regulations related to the disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA) and 38 U.S.C. 7332). 2. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion. 3. Ability to follow up on pending issues in order to meet required response times. 4. Ability to research and solve difficult questions related to release of health information in an accurate and timely manner.

References: VA Directive 5005/79 Staffing, Appendix G35 - Medical Records Technician Qualification Standard, GS-675.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements: Light lifting under 15 lbs.; near & far vision correctable; walking and standing (up to 1 hour); kneeling, bending, climbing, stooping (up to .5 hour); rapid mental & muscular coordination simultaneously; depth perception; distinguish basic & shades of colors; hearing (aid permitted); sitting; simple grasping; and repetitive action for up to 7 hours.

Security Clearance


Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points

can be found in the USAJobs Resource Center.


VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered:

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

Other Information

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Probationary Period: You may be required to complete a one year probationary period.

Equal Employment Opportunity: Actions to fill this position will not be based on discriminatory factors such as sex, race, color, national origin, lawful political affiliation, marital status, physical handicap, age, gender identity, or expression, which are prohibited by law.

Reasonable Accommodations: Department of Veterans Affairs provides reasonable accommodation to applicants and employees with disabilities. If you need reasonable accommodations for any part of the applicant and hiring process, please notify Ms. Debbie Lewis, Selective Placement Coordinator at (217) 554-5969. Reasonable accommodation decisions are made on a case-by-case basis.

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This position is in the Excepted Service and does not confer competitive status.

This job opportunity announcement may be used to fill additional vacancies.

Salary Range: $36,025.00 to $46,831.00 / Per Year

Series & Grade: GS-0675-06/06

Supervisory Status: No

Who May Apply: United States Citizens

Control Number: 452842300

Job Announcement Number: HI-16-DL-1818831-BU