Norquest College COURSE CATALOG & CALENDAR ADMINISTRATOR in Edmonton, Alberta



NorQuest College helps students unlock their potential and realize their dreams. We are Challenge Positive and embrace every situation as an opportunity. As the Edmonton region’s community college, we play an integral role in Alberta’s education system. NorQuest College offers a vibrant, inclusive, diverse, and student-centred learning environment that transforms lives and strengthens communities. We are nationally recognized leaders in health, community studies, and business post-secondary career programs, as well as foundational, intercultural, and language training. We are proud to offer our employees meaningful work, competitive salaries, a comprehensive benefits program, and a commitment to a positive work/life balance. This is an exciting time to be a part of NorQuest College. Take a step forward with us. Together, we can help build and sustain a strong province for future generations.

Reporting to the Associate Registrar, the Course Catalog & Calendar Administrator is the central source of information and conduit between the Office of the Registrar and Program Areas on program and course data. This position is responsible for ensuring correct curriculum management and set-up in the PeopleSoft system, maintaining all program and course approval changes to processes and identify exceptions that impact OR staffing or create inefficiencies.

This position will support the Associate Registrar in establishing strong and effective working relationships with the Faculties and Program Areas to support the college's program architectures and resolve program and course issues.


  • Act as the first point of contact in the Office of the Registrar for curriculum (program and course) changes during the annual calendar process and throughout the academic year.

  • Responsible for the annual production and administration of the credit calendar.

  • Provide advice, knowledge, and expertise to Faculties and Program Areas regarding the process for curriculum changes, in consultation with the business processes, policies and procedures.

  • Maintain an archive of documentation in order to act as a central sources for program and course information, including approval documentation.

  • Maintain knowledge and expertise as an advance user of the People Soft Curriculum Management module.

  • Receive information on course tuition and fees, and work with Student Financials’ Functional Analyst for setup, audit and publication.

  • Liaise closely with the Timetabling Unit on program and course changes which impact scheduling.

  • Participate in project work and operational enhancements requiring curriculum management knowledge and expertise.

  • Update external interfaces (such as government databases) annually with calendar information.


  • Completion of a relevant post-secondary degree

  • Two years’ experience in a related role in a post-secondary institution

  • Experience with PeopleSoft or other student information system


  • Knowledge of post-secondary education system and administration

  • Well-developed communication skills and interpersonal skills (oral, written and listening).

  • Ability to plan, and effectively manage a high volume of work with high degree of accuracy and attention to detail.

  • Ability to gather and analyze academic information and make logical, defensible decisions.

  • Ability to effectively interact with program area staff to discuss academic information.

  • Ability to apply strong critical thinking and problem solving skills to assess and troubleshoot daily tasks.

  • Intermediate knowledge of Microsoft Office suite of products (Outlook, Word, Excel).

  • Accurate keyboarding skills.

SALARY: Commensurate with education and experience. This position comes with a competitive salary and includes immediate participation in our comprehensive pension and benefits plan.


NOTE: This is a one year term position until October 2018.

CLOSING DATE: August 18, 2017

TO APPLY: If you meet the requirements of this position and wish to apply, please continue with this online process by uploading your resume and cover letter combined as one document

NOTE: Notification of receipt will be sent only to online applicants.

System ID: 2017-1989

Job Type (EN): Full Time

Job Industry (Choose up to 3 industries) (EN): Education

Career Level (EN): Experienced

External Company Name: NORQUEST COLLEGE

External Company URL: