PAE, Inc Mission Support Admin II in Falls Church, Virginia

Supporting the Most Exciting and Meaningful Missions in the World

Mission Support Admin II

MSA II provides assistance to the completion of routine to moderately complex taks for general office and/or program support in the following areas:

  • Office Administration

  • Maintains a schedule of appointments for a manager or office.

  • Monitors e-mail and telephones of manager(s) or office members.

  • Drafts, proofreads, edits and gives final review of all correspondences.

  • Tracks status of incoming and outgoing cable traffic.

  • Produces other documents such as instructions, spreadsheets, presentations, and reports.

  • Passes and receives clearances and prepares access lists.

  • Information Management

  • Maintains tracking records and filing systems; archives files as necessary.

  • Performs as a recorder and/or administrator for time and attendance (T&A) accountings for the area of assignment.

  • Maintains and updates databases or spreadsheets.

  • Produces content and materials for briefing packages and presents information through briefings to various audiences.

  • Prepares, tracks, monitors, and analyzes statistics.

  • Prepares and disseminates information to appropriate individuals/offices.

  • Processes administrative and personnel paperwork.

  • Compiles, collates, analyzes, and summarizes abstracting data.

  • Performs research; retrieves information or documents from databases and the Internet.

  • Manages responsibilities for pouching of classified material to the field.

  • Performs Webmaster services to oversee website changes.

  • Administers and troubleshoots databases, sets up new user accounts and accesses; runs reports; performs database clean up tasks.

  • Performs as Action Officer for oversight, monitoring, and reporting on status of task completion related to the execution of a program, process, or transaction.

  • Evaluates, proposes, and implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.

  • Office Management

  • Plans, schedules, organizes, and executes meetings, conferences, and off-sites.

  • Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information.

  • Makes travel arrangements for unit managers and others.

  • Escorts visitors and guests.

  • Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.

  • Performs back up duties for other offices within the directorate/office.

  • Produces and/or prepares weekly status reports on the progress of action items and initiatives for the function or business areas.

  • Logistics

  • Assists with ordering of supplies and arranges for the repair of office equipment. - Maintains inventory; issues equipment, records, receipts, or supplies.

  • Orders and assigns various key materials in support of customer requirements.

  • Researches pouch shipments and initiates pouch traces.

  • Assists with the oversight and accounting for inventory.

  • Plans and supports the transportation of material and people.

  • Plans and supports office renovations and move management activities.

  • Assists with work that pertains to the procurement, inventory control, and destruction of registered material.

  • Finance

  • Maintains and reconciles accounting records, resolves issues.

  • Processes travel, training, and POV vouchers.

  • Assists with the approval process for government credit card purchasing.

  • Handles disbursing transactions including airline tickets, metro checks, and general travel information.

  • Tracks overall budget for component or program.

  • Performs as designated cash custodian.

  • Contracts Management

  • Assists with the administration, management, and process for the hiring and maintenance of independent contractor resources.

  • Based on government direction, prepares contractual instruments and related approval documents necessary to execute contracting actions.

  • May assist with the performance of Level 1 Contracting Officer Technical Representative duties.


  • Must be a US citizen possessing TS/SCI clearance with full scope polygraph at the time of application.

  • 3-5 years of progressively responsible administrative support experience

  • High School diploma or equivalent.

  • Ability to obtain working knowledge of protocol and precedence, and customer structure, regulations, and policies

  • Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others

  • Basic knowledge of Contracting Officer’s Technical Representative concepts and principles

  • Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions

  • Strong oral and written communication skills sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner

  • Strong interpersonal skills to gather task information and or project specifications from customers

  • Ability to anticipate customer requirements, and suggest, implement, and follow up on solutions

  • Ability to establish, maintain, and leverage contacts and professional relationships for frequent networking and liaison across the IC

  • Ability to communicate procedures and processes to management, co-workers, customers, and stakeholders and provide guidance on pertinent changes to business functions and operations

  • Ability to adapt to changing work requirements and priorities that may require overtime or extended hours

  • Ability to be discreet and maintain confidentiality

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email with "Disability Assistance" in the subject line.

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