Viacom Inc Executive Assistant I in Hollywood, California
Overview and Responsibilities
This position will provide executive support to the President Paramount Television. H/S will be responsible for managing the fast-paced, high visibility and active executive office.
Responsibilities to include, but not limited to:
Develops and/or maintains databases, distribution lists, mailing lists and filing systems
Coordinates Executive’s schedules and makes appointments
Prepares and tracks expense reports and purchasing requests for supplies
Manages executive’s calendar and schedule/coordinate daily meetings and appointments
Arranges travel plans and itineraries and compiles documents for travel-related meetings
Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
Acts as custodian of corporate documents and records
Composes and prepares confidential correspondence, reports, and other documents such as expense reports
Creates and maintains databases and spreadsheet files
Greets scheduled visitors and directs to appropriate area or person
Tracks competitive projects, spec sales, and producer deals
Handles script and coverage requests
Reads Development Scripts & Writing Samples
Supervises the Intern Staff
Minimum 4 - 6 years related experience
Proficiency with Word, Excel, PowerPoint and internet software
Familiar with a variety of industry concepts, practices, and procedures
Familiar with talent, agencies and television industry practices
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Organized and detail oriented with the ability to manage multiple high priorities
Ability to represent the President, Department and Company in a professional yet approachable manner.
Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
Strong organization skills. Ability to attend to details while maintaining a big picture orientation
Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
Ability to work independently, with minimal supervision
Excellent decision-making and judgment skills.
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We’re an equal opportunity employer (EOE).
Viacom provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion or belief, sex, sexual orientation, gender identity, national origin, family or parental status, age, veteran or disability status, or other protected status.
Company Paramount Pictures