Viacom Inc Executive Assistant I in Hollywood, California

Overview and Responsibilities

This position will provide executive support to the President Paramount Television. H/S will be responsible for managing the fast-paced, high visibility and active executive office.

Responsibilities to include, but not limited to:

  • Develops and/or maintains databases, distribution lists, mailing lists and filing systems

  • Coordinates Executive’s schedules and makes appointments

  • Prepares and tracks expense reports and purchasing requests for supplies

  • Manages executive’s calendar and schedule/coordinate daily meetings and appointments

  • Arranges travel plans and itineraries and compiles documents for travel-related meetings

  • Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)

  • Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc

  • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget

  • Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings

  • Acts as custodian of corporate documents and records

  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports

  • Creates and maintains databases and spreadsheet files

  • Greets scheduled visitors and directs to appropriate area or person

  • Tracks competitive projects, spec sales, and producer deals

  • Handles script and coverage requests

  • Reads Development Scripts & Writing Samples

  • Supervises the Intern Staff

Basic Qualifications

  • Minimum 4 - 6 years related experience

  • Proficiency with Word, Excel, PowerPoint and internet software

  • Familiar with a variety of industry concepts, practices, and procedures

  • Familiar with talent, agencies and television industry practices

Additional Qualifications

Desired skills:

  • Bachelor’s Degree

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

  • Organized and detail oriented with the ability to manage multiple high priorities

  • Ability to represent the President, Department and Company in a professional yet approachable manner.

  • Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone

  • Strong organization skills. Ability to attend to details while maintaining a big picture orientation

  • Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment

  • Ability to work independently, with minimal supervision

  • Excellent decision-making and judgment skills.

Apply Here

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We’re an equal opportunity employer (EOE).

Viacom provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion or belief, sex, sexual orientation, gender identity, national origin, family or parental status, age, veteran or disability status, or other protected status.

Locations US-CA-Hollywood

ID 2017-7617

Company Paramount Pictures