Washington State Budget and Finance Officer (Budget Analyst 4) in Lacey, Washington
Keeping Washington Clean and Evergreen
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.
The Water Resources program (WRP) within the Department of Ecology is looking to fill a Budget and Finance Officer (Budget Analyst 4)** position. This position is located in our Headquarters Building in Lacey, WA.
The Budget and Finance Officerposition is the senior budget and financial management expert for the WRP, coordinating directly with the WRP Budget Manager to assist in managing WRP's operating and capital budgets. As a senior budget and finance officer, the position's primary focus will be on the operating budget and to provide assistance on the capital budget. The position will independently work with WRP section managers throughout the budget cycle to develop budgets, prepare expenditure plans, monitor spending, organize information for stakeholders and draft fiscal notes. The incumbent will also provide back up and assistance to staff responsible for WRP contracts and grants.
We are looking for applicants who have strong written and verbal communication skills, strong analytical skills and the ability to make decisions, are organized, accountable, have good problem, solving skills and are willing to learn.
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on Twitter, Facebook, Instagram or our blog.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts... Diverse people... Statewide impacts
The mission of the Water Resources (WRP) program is to manage water resources to meet the current and future needs of the natural environment and Washington's communities.
The Budget and Finance Officerposition is located within the WRP's Budget Unit. The goal of the WRP's Budget Unit is to provide financial, legislative, contract, grant, operating and capital budget support to WRP staff statewide enabling the Program to successfully execute its mission to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.
Some of the key work activities of the Budget and Finance Officerposition are:
Budget and Finance Activities:
- Acts as an expert level budget and finance officer for the Water Resources Program and participates in agency budget and finance activities.
- This position provides budget analysis, development, monitoring and oversight of the WRP operating and capital budgets.
Research and Analysis:
- Creates and uses complex computerized databases, spreadsheets, tables, graphs, and tracking systems including Agency Financial Reporting System (AFRS), Ad Hoc/Enterprise Reporting, and Billing And Revenue Tracking System (BARTS), to extract, summarize and evaluate fiscal data, such as: variance analyses; salary/benefit projections; average cost calculations; budget trends; cost allocation; indirect; special use vehicle data; buyouts, shared leave and unemployment costs; and cost reimbursement contracts.
Budget and Revenue Forecasts:
- Prepares complex expenditure forecasts for budget management.
- Serves as primary fund manager for operating accounts and assists Budget Manager with capital accounts.
- Responsibilities include revenue forecasting and expenditure monitoring for the Reclamation Account, State Emergency Water Projects Revolving Account, State Drought Preparedness Account, State and Local Improvements Revolving Account (Water Supply Facilities), Water Rights Tracking System Account, Columbia River Basin Water Supply Development Account , Basic Data Account, Columbia River Basin Taxable Bond Water Supply Dev Account, Yakima Integrated Plan Implementation Account, Yakima Integrated Plan Implementation Taxable Bond Account, Columbia River Basin Water Supply Revenue Recovery Acct, and Yakima Integrated Plan Implementation Revenue Recovery Account.
- Independently prepares periodic management reports with recommendations for improvement of program operations, ensures that follow-up service is provided to the budget manager, program planner, program manager, and program management team to ensure compliance with indicated program changes.
- Prepares reports, including findings, conclusions such as object variances, fund variances, contract status, section budget summaries and timekeeping exceptions reports. Leads in the development of new reports such as a program budget history, budget proviso tracking, etc.
Prepares program allotment and coding requests:
- Serves as the program expert for our biennial allotments.
- Prepares allotment spending plans for both operating and capital budgets; allotment transfer spreadsheets; expenditure journal voucher memorandums; budget tables and pie charts; fund balance sheet updates; fee table updates; activity inventory tables; etc. and requests new budget tracking codes as necessary.
Participate in agency and program teams:
- Participates, as assigned, as a team member on agency and/or program teams concerning systems development, strategic planning, and/or budget development, contract management, monitoring, or analysis.
Primary Backup for Contracts and Grants Activities:
- Independently coordinates and acts as a senior specialist working with WRP staff to prepare contracts and agreements.
- Processes reimbursement requests; reviews progress reports; prepares amendments if needed; and conducts administrative needs of contract management.
- Coordinates and acts as senior specialist with program project officers and awarding federal agencies to prepare federal grant applications.
- Actively participates and supports program legislative policy liaison, budget manager, program planner and program manager, participates as a team member to develop Program proposed budget decision packages, legislation and rule making affecting water resources in the state.
- Prepares and reviews fiscal notes and agency request legislation related to WRP operations. Responds to legislative, OFM and agency inquiries and requests for program specific information.
- Provides data to and works directly with program Information Technology and Program Development & Operations Support Section staff to prepare legislatively required reports.
This recruitment will remain open until filled. The next screening will be November 1, 2016. In order to be considered for the next screening, please submit an application on or before October 31, 2016. The agency reserves the right to make an appointment any time after the initial screening date.
A Bachelor's degree in business, public administration, accounting, economics, statistics or allied field and five (5) years of professional experience in budget, finance, management, cost analysis, program analysis, or accounting, or one year as a Budget Analyst 3.
A Master's degree may substitute for one year of the five years of experience.
Preference may be given to applicants with at least two years of experience performing duties in a state agency budget and / or contracting office which would include knowledge of or experience with the following:
- Automated statewide budget/allotment.
- Financial reporting systems.
- Automated statewide fiscal note system.
- Federal grants system.
- Water resource issues, laws and activities.
- Natural resource issues.
- Legislative and Executive branch of Washington State Government.
- Developing and maintaining a chart of accounts.
Special Requirements / Conditions of Employment:
Must possess a valid driver's license.
In order to be considered, applicants MUST attach the following documents as an attachment to their application:
- A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
- A resume outlining your professional experience. Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."
If you need assistance applying for this job, please e-mail firstname.lastname@example.org. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you have specific questions about the position, please email Jim Skalski at: email@example.com. Please do not contact Jim to inquire about the status of your application.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Job Type: Full Time - Permanent
Job Number: 2016-WR3795-10002
Department: Dept. of Ecology
Agency: State of Washington
Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.
Salary: $51,756.00 - $67,884.00 Annually
Location: Thurston County – Lacey, WA