Washington State Industrial Section Administrative Assistant (Administrative Assistant 3) in Lacey, Washington


Keeping Washington Clean and Evergreen

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

The Waste 2 Resources (W2R) program is currently looking to fill an Industrial Section Administrative Assistant (Administrative Assistant 3)position. This position will be located in our Headquarters Building (HQ) in Lacey, WA.

Ecology's Industrial Section provides multi-media regulation for Washington's heavy industries including, the pulp and paper sector, oil refineries, aluminum smelters and selected chemical producers. This position provides administrative support to the Industrial Section. The position also serves as the Public Disclosure Coordinator for the headquarters sections of the Waste 2 Resources (W2R) Program and backup for the Program Manager's Assistant.

We are looking for applicants who have excellent written and verbal communications skills, possess strong time management skills, are dependable and are dedicated to providing excellent customer service.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on Twitter, Facebook, Instagram or our blog.

To learn more about our agency, please visit our website at www.ecy.wa.gov.

Local efforts... Diverse people... Statewide impacts


The mission of the Waste 2 Resources program is to reduce the amount and the effects of wastes generated in Washington State. Some of the key work activities of the Industrial Section Industrial Section Administrative Assistant position are:

Administrative Support for the Industrial Section:

  • Independently manages the section's correspondence.
  • Manages the section manager's calendar.
  • Assists with maintaining the section's SharePoint site.
  • Manages the section's permittee mailing and contact lists to ensure that they are current.
  • Provides backup to the receptionist for phones and mail.
  • Assists with meeting planning and scheduling.
  • Makes training and travel arrangements as requested by staff.
  • Manages the section's equipment.
  • Make copies, scan documents, organize storage areas as requested.

Public Disclosure Coordinator for Headquarters Sections of W2R:

  • Serves as the Public Disclosure Coordinator for the Industrial Section and the headquarters W2R programs.
  • Follows agency policy for coordinating and providing the required responses to public disclosure requests.
  • Ensures compliance with applicable public disclosure laws and regulations.

Industrial Section Records Management:

  • Independently manages the industrial section's central files.

Back-up to W2R Program Manager's Assistant:

  • Provides back-up to Program Manager's Assistant.

Data Entry for the Industrial Section:

  • Enters DMR data into WQWebDMR and uploads inspection reports into PARIS.

This recruitment is scheduled to close on October 21, 2016. The initial screening will be October 15, 2016. In order to be considered for the initial screening, please submit an application on or before October 14, 2016. The agency reserves the right to make an appointment any time after the initial screening date.


Required Qualifications:

High school graduation or GED ANDthree (3) or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

*AND *

Knowledge, Skills and Abilities:

  • Highly organized.
  • Ability to learn, understand, implement and accurately manage office processes.
  • Experience using Microsoft Office products including: Word, Excel, and Outlook.
  • Knowledge of office procedures and practices; business management practices, research methods and data collection; communication and correspondence practices.
  • Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech. Desired Qualifications:

  • Extensive experience with Microsoft Office products including SharePoint.

  • Experience leading or managing office operations for a work unit of 15 or more staff.
  • Associate degree or higher. Supplemental Information

Application Instructions:

In order to be considered, applicants MUST attach the following documents as an attachment to their application:

  • A cover letter describing your interest in the position and in working for Ecology.
  • A resume outlining your professional clerical experience.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Kim Wigfield at: kim.wigfield@ecy.wa.gov. Please do not contact Kim to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Job Type: Full Time - Permanent

Job Number: 2016-W2R2668-10160

Department: Dept. of Ecology

Closing: 10/21/2016 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Website: http://www.careers.wa.gov

Salary: $32,688.00 - $42,492.00 Annually

Location: Thurston County – Lacey, WA