Dialysis Clinic, Inc. Regional Administrative Assistant in Lexington, Kentucky


Founded in 1971, Dialysis Clinic, Inc. (DCI) remains the nation’s largest non-profit dialysis provider. With a team of approximately 5,000 talented and caring employees serving across the United States, DCI provides care to nearly 15,000 patients on dialysis and 3,500 patients with chronic kidney disease. We offer a variety of services including in-center hemodialysis, home hemodialysis, and peritoneal dialysis (PD). Each position within DCI, from billers to administrators to nursing staff, contributes toward the goal of providing excellent patient care.

To be considered for the position, please (1) upload your resume, (2) complete the application in its entirety, and (3) answer the screening questions.

The Administrative Assistant coordinates the activities of the Area Operations Director's office and provides administrative and clerical support to the Administrator and Management staff.


The following is a summary of what makes our team successful. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Office Duties

  • Maintains supplies for the business office printer, copy and fax machines, contacting proper persons for repairs or service.

  • Orders all office supplies through the PO

  • Maintain supply of postage meter and necessary FedEx supplies.

  • Assists in stamping, logging and forwarding all incoming checks and currency, when needed.

  • Responsible for opening, stamping and/or distributing mail.

  • Routes all incoming faxes to appropriate individuals.

  • Assists with various faxing assignments as requested.

  • Coordinates Accounts Payable processing for the region

  • Assists in areas of Payroll and GL, as needed.

Regional Responsibilities

  • Maintains contract books for each clinic, ensuring all contracts are included and up to date for the clinic. Contacts DCI legal department if any contracts are due for renewal.

  • Assists the Nurse Managers in maintaining staff files, ensuring items are filed in appropriate sections of the employee record. Reviews staff files to ensure all required documents are included and current.

  • Assists Nurse Educator with typing policies and procedures as needed.

  • Assists Nurse Educator in maintaining staff credentialing records.

  • Assists Area Technical Manager in typing policies and Procedures as needed.

Human Resource Duties

  • Prepares employment packets for all new hires.

  • Arranges for and collects drug screen specimens as needed.

  • Orientates new staff members.

  • Prints all required forms for new employees.

  • Produces employee name badges and business cards.

  • Routes new employee information and all payroll and HR related information including but not limited to: job code, clinic assignment, percent allocation, demographic information, direct deposit, W-4, Valic contribution and insurance applications to the appropriate corporate payroll personnel.

  • Sends copies of all payroll related information to the Corporate Payroll Supervisor.

  • Maintains personnel files and conducts periodic and annual audits of them; assists the Nurse Manager(s) and Administrator with tracking credentialing, evaluation and awards dates.

  • Enters information from Job Status Changes

  • Knowledgeable regarding company’s benefits and ability to discuss benefits with employees.

  • Distributes Workers Compensation, FMLA and/or disability insurance materials to injured employees and assists supervisors in following DCI Workers Compensation policies and procedures.

AOD Assistance

  • Is polite, and courteous, and conducts him/herself properly in all situations and keeps in confidence all area business.

  • Acts as a liaison between AOD, applicants, patients, sales reps, delivery and all other personnel.

  • Coordinates the AOD’s activities and ensures that the AOD’s calendar is up to date.

  • Posts meeting information.

  • Responsible for coordinating setup and breakdown of meetings.

  • Maintains minutes of meetings as needed.


Education and/or Experience:

  • High school diploma or general education degree (GED)

  • Two years related experience and/or training.Secretarial experience preferred.

  • Familiarity with medical terminology is preferred.

  • Familiarity with Windows, Microsoft Word, Excel, Power Point, and Access.

Bloodborne Pathogens:

Since this is a healthcare environment, there is the possibility of exposure to infectious/contagious diseases, hazardous chemicals and materials, needle sticks, and blood and body fluids. This job is rated as a Category III. Further information regarding this position's specific work environment and exposure category will be provided during your orientation.

DCI offers a very competitive benefits program.

DCI is an Equal Opportunity Employer/AA/Disabled/Protected Veteran

VEVRAA Federal Contractor

Job ID 2016-5759

# Positions 1

Location US - KY - Lexington

Posted Date 10/18/2016

Category Administrative/Clerical