Veterans Affairs, Veterans Health Administration Medical Records Technician (Tumor Registry) in Loma Linda, California

Veterans Affairs, Veterans Health Administration
1 vacancy in the following location:
  • Loma Linda, CA
Work Schedule is Full Time - Permanent

Opened Friday 10/14/2016 (8 day(s) ago)

** Closes Friday 11/4/2016 (13 day(s) away)

Job Overview

Vacancy Identification Number (VIN): 1826285

Salary for this position will be based on education, experience, and determined by a Professional Standards Board.

Our mission: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?


VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to .

VA encourages persons with disabilities to apply

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP)provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Well Qualified for ICTAP and CTAP is defined as: Plan, organized, actuating and control of all activities in the Oncology Patient Registry Program. Experience with abstracted coding of all information pertinent to the patient diagnosis within the cancer registry. Independently carried out tumor registry duties with minimum or no supervision. Knowledge and experience with ICD-9CM, CPT, and HCPCS classification systems.


The Medical Records Technician serves as a Tumor Registrar at the VA Loma Linda Healthcare System with medical and surgical oncology services and a research program affiliated with a major school. The work of this position supports the care and treatment given to patients with malignant conditions. The position is responsible for the planning, organizing, actuating and control of activities in the Oncology Patient Registry Program. The incumbent is responsible for daily abstracting and coding of all information pertinent to the patients diagnosis within the cancer registry and identifying the required reportable diseases in the facility. The incumbent will monitor conferences and cancer committee processes, retrieve, and analyze data to report to the cancer program staff. The incumbent is responsible for adhering to Commission on Cancer (CoC) accreditation standards, implementing procedures to improve cancer program, patient care and compliance.

*Work Schedule: *Incumbent will normally work a Monday-Friday 8:00 a.m. to 4:30 p.m. schedule, but schedule may be adjusted to meet the needs of the organization.

Travel Required
  • Not Required
Relocation Authorized
  • No
Job Requirements
Key Requirements
  • You must be a US citizen to apply for this job.
  • Subject to a security background/suitability investigation.
  • Must pass pre-employment physical examination or PPD/TB Skin test.
  • Designated and/or random drug testing may be required.
  • This position requires candidates to be proficient in English.
  • Selective Service Registration is required for males born after 12/31/1959.


  • Citizen of the United States.
  • English Language Proficiency
  • Experience and/or Education
  • CTR certified by National Cancer Registrars Association is highly preferred

(1) Experience. Two years of experience that demonstrates the applicant's ability to perform the work, or provides familiarity with the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics needed to perform MRT work. OR, (2) Education. Successful completion of an associate degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed. OR, (3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate in this provision for combining education and experience: (A) Successful completion of an associate degree in a field of study other than medical records/health information will substitute for 18 months of the required experience. (B) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience. (C) Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience. (D) Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. .


At this grade level (1) year of experience comparable to the next lower grade level (GS-6) in the federal service. Experience includes applying guidelines and standards for the maintenance of an approved tumor registry, applied laws and regulations on the confidentiality of health information (e.g. Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPPA); interpret and adapted health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines; navigated efficiency through the paper and electronic medical record to find needed information and applied knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of patient record.


Medical Records Technician (Tumor Registry) assignments at this position are considered to be full performance level for tumor registry assignments. Certification at this grade level is highly desired. Applicant must have at least one (1) year of experience comparable to the GS-7 grade level in federal service. Experience which provides the applicant in depth knowledge of professional registry practices, knowledge of fundamental tumor registry operations, analyze data using comparative statistical methods and present the data in graphic format; meeting standards of external approving bodies, communicate with, and advise, clinical staff about registry operations, statistical reports and the standards of approving bodies and ability to manage priorities and coordinate work in order to complete duties in an accurately and timely fashion.

PHYSICAL REQUIREMENTS: This work requires no special physical demands. It may involve some walking standing, bending, or carrying of light items.

RATING/RANKING PROCEDURES:Applicants who meet the qualification AND basic requirement will be further evaluated by determining the extent to which their work or related experience, education, training, etc., indicate they possess the Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: *Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. * If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. **

Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD 214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit

Security Clearance


Additional Information
What To Expect Next

After we receive your complete application package (including all required documents), your qualifications will be reviewed. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your qualifications accordingly. Based on your qualifications you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your qualifications determination has been completed.


Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee's Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at .

Other Information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

Salary Range: $44,689.00 to $64,334.00 / Per Year

Series & Grade: GS-0675-07/08

Promotion Potential: 08

Supervisory Status: No

Who May Apply: United States Citizens

Control Number: 453485600

Job Announcement Number: LL-16-LCS-HT38-1826285