NBC Universal Executive Assistant to SVP LatAm in Mexico City, Mexico

Job Number 30255BR

Job Title Executive Assistant to SVP LatAm

Business Segment Film

Sub-Business International UPI

Posting Category Administrative Support

About Us For almost a century, Universal has been known for its diverse slate of films, including classics such as Jaws, the Jurassic Park series, Mamma Mia, Fast and Furious and Bourne. UPI owns and operates direct theatrical marketing and distribution of feature films in many locations around the globe including Austria, Australia, France, Germany, Italy, Korea, Mexico, Netherlands, Russia, Spain, Switzerland and UK & Eire. In other territories UPI market and distribute movies through its JV offices, as well as in select territories, licensees who are contracted to distribute on UPI's behalf.

Career Level Experienced

Country Mexico

State/Province - -

City Mexico City


To be an effective liaison of the regional office by providing careful support to executive management. Experienced, reliable and task-oriented



  • Coordinate the daily run-through of the Latin America Office: marketing, distribution and operations follow-up. Contribute to team effort by accomplishing related results.

  • Develop and edit presentations, reports and correspondence retrieving, collecting and analysing information.

  • Maintain appointment schedule planning meetings, conferences, screenings, corporate events and premieres.

  • Travel management, booking flights and hotels, organizing transport and preparing travel schedules with both financial and pragmatic mindset

  • Protect operations upholding a strict level of confidentiality.

  • Secure information by completing data base backups and be able to provide historical reference.

  • Raise & approve purchase orders

  • Manage subscriptions / memberships

  • Build up dynamic collaboration between internal and external colleagues and corporation businesses.

  • Conduct acquisitions, local productions and producers

Skills and Qualifications (required)

  • Experience working with senior management and across functions

  • Written and verbal communication

  • Proficiency in MS Office with an ability to become familiar with firm-specific programs and software

  • Fluent in English and Portuguese

  • SAP knowledge

  • Comfortable working with a mixed and changing portfolio of projects and tasks

  • Strong organizational, project management and problem-solving skills with multi-tasking ability

  • Detail oriented

Skills and Qualifications (desired)

  • Mac knowledge

  • Experience in film industry and / or events planning

  • Having travelled or lived abroad