Washington State Fiscal Analyst 5 in Monroe, Washington
Fiscal Analyst 5 (Assistant to the Local Business Advisor) Monroe Correctional Complex **Full Time - Permanent
This recruitment will remain open until an adequate pool of candidates is established. The initial review of applicants will occur ten (10) days following the opening date of the position recruitment. This position recruitment will be closed once the best qualified candidate has been identified and selected for the position**
Salary is dependent upon qualifications. The normal salary for this position is $4,109.00 - $5,385.00. The appointing authority may authorize additional compensation up to 15% above normal salary for recruitment and retention difficulties depending upon qualifications of the successful candidate.
The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 5 (Assistant to the Local Business Advisor). This is a permanent position located at Monroe Correctional Complex in Monroe, Washington.
The Monroe Correctional Complex (MCC) is comprised of five units: Washington State Reformatory Unit (WSRU), Twin River Unit (TRU), Minimum Security Unit (MSU), Special Offenders Unit (SOU), and the Intensive Management Unit (IMU). In all, MCC houses approximately 2,500 offenders and employs approximately 1,200 staff.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
This position serves as the principle assistant to the Local Business Advisor (LBA) WMS and assists in the management of business operations at the Monroe Correctional Complex (MCC). As such it is responsible for assisting in the development of the budget and strategic plan, budget and performance monitoring, budget projections, providing fiscal analysis and advice to the Operational Leaders such as Superintendents and Health Care Managers.
The *suc*cessful candidate will:**
- Be responsible for assisting in managing and administering a comprehensive program in accordance with agency policy, WAC's CBA, and laws:
- Consults with Appointing Authorities, Managers, Staff, Supervisors, and HR regarding complex issues;
- Exercises discretion and judgment when providing consultation and advice;
- Provides accurate interpretation, verbally and in writing of policies, regulations, rules, goods, and services, contracts and applicable CBA;
- Manages Employee Benefits Program at the local level;
- Ensure DOC staff receive pay timely and accurately by working collaboratively with the Roster Office, Human Resources,and Headquarters;
- As needed to assist the LBA, oversee the effective, accurate, and timely management of resident trust and other local fund activity;
- As needed to assist the LBA,oversee the effective operation of the warehouse;
- As needed to assist the LBA,oversee the effective management of the purchasing operations.
- Plan, coordinate and administer efficient and effective business services:
- Consult with Operational Leaders regarding business services, and customer needs;
- Serve as a liaison to Headquarters Business and Budget units;
- Develop local business procedures and practices;
- Maintain internal controls in accordance with OFM requirements.
- Assist in Budget Development and Executive Management:
- Advise and coordinate budget preparation and activites;
- Assist in preparation of Biennial Budget Allotments;
- Review and analyze budget variances and advise on budget impacts and corrective action;
- Provide advice and statistical information to substantiate unexpected expenditure patterns;
- Provide timely and meaningful projections of facility expenditures to Operational Leaders and HQ Management;
- Analyze complex budget scenarios to provide expenditure estimates to management and provide advice;
- Assist in budget reduction exercises designed to produce savings or develop cuts;
- Review, approve and code purchasing requests within delegated authority.
- Provide direct supervision and leadership to Payroll Unit and as needed to assist the LBA with other business service units including local funds/offender banking, general accounting, purchasing, and warehouse staff as they provide support services to employees, offenders and facility staff:
- Ensure safety and security of business staff through proper training, documentation and practice;
- Ensure compliance with all agency policies, CBA's, RCWs, WACs, judicial procedures, directives, operational memoranda, and ASD Standard processes;
- Facilitate employee development to include training, coaching, mentoring, counseling and conflict resolution;
- Establish results based performance expectations; set work priorities, and conduct timely meaningful performance evaluations.
- Prioritize, assign and direct the work of business services Payroll Unit staff promoting customer service:
- Monitor and review staff workload;
- Take appropriate corrective action;
- Manage staff schedules;
- Ensure new staff are properly trained and keep experienced staff current of new developments and changes in law and agency policy;
- Oversee office space and equipment, ensuring a safe working environment.
- Participate on teams, committees and task groups and ensure involvement of business staff members in same:
- Participate as a member of the MCC Extended Management Team;
- Participate as a member of the Business Services Extended Leadership Team;
- Volunteer for or participate as assigned on facility, business or agency workgroups;
- Participate on LEAN Quality Teams designed to improve service delivery or compliance. Qualifications
- 3 years professional accounting experience.
- 3 years supervisory or lead work experience dealing with issues such as coaching, mentoring, training, and corrective action.
- 18 quarter or 12 semester hours educational classes in accounting, auditing or budgeting, (obtainable within 6 months of employment) from an accredited college or university whose accreditation is recognized by the U.S. Department of Educations or the Council for Higher Education Accreditation (CHEA). If registered for a qualifying class that meets this requirement, it will be a condition of employment to show completion at the end of the semester.
Preferred /Desired Qualifications:
- Bachelor's degree in Professional Accounting, Business Management or related field with 18 quarter or 12 semester hours educational classes in accounting, auditing and budgeting from an accredited college or university whose accreditations is recognized by the U.S. Department of Education or the Council for Higher Educations Accreditation (CHEA).
- Working knowledge of governmental accounting and budgeting.
- Working knowledge of local fund accounting, including financial statements, bank reconciliation and budgeting.
- Working knowledge of the principles of internal control.
- Extensive working knowledge of Collective Bargaining Agreement articles related to compensation, leave and overtime.
- Working knowledge of Enterprise Reporting, AFRS, Toolbox, ALF, ATLAS, CIS, and Data Cube.
- Ability to coach and mentor others
- Working knowledge of the principles of procurement, receipt and delivery of goods, and warehousing.
- Ability to work in a fast paced and changing environment. Supplemental Information
Veterans Preference Points Qualification
In order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide Questions, you will need to attach a legible copy of your DD214, Member 4 form, to your application OR email a copy to email@example.com, by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.
'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit www.doc.wa.gov.
APPLICATIONS SUBMITTED WITHOUT THIS REQUIREMENT MAY BE DISQUALIFIED.
Your answers to the supplemental questions must be supported by the work experience section in your application or you may not be considered for this position. Resumes will not replace the completed "Work Experience" section in your online application.
You may be disqualified if your work experience does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. Only complete applications will be considered. Please be sure to answer all supplemental questions.
Please include a minimum of three professional references with your application to include phone number and email address*. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.*
- All DOC employees are fingerprinted for a criminal history background check.
- Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
- If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
We are committed to hiring individuals who possess core diversity competencies:
- Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Job Type: Full Time - Permanent
Job Number: 2016-04651
Department: Dept. of Corrections
Agency: State of Washington
Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.
Salary: $4,109.00 - $5,385.00 Monthly
Location: Snohomish County – Monroe, WA