Washington State Contracts Specialist 3 in Olympia, Washington


The Washington State Investment Board (WSIB) is seeking candidates for a Contracts Specialist 3 position in Finance and Administrative Services (FAS). Reporting to the Contracts and Public Records Manager, this position ensures the preparation and execution of all contractual and procurement documents are consistent with applicable state laws, regulations, and Washington State Investment Board policies.

Candidates should possess the core values of FAS which are; to demonstrate integrity, be respectful, be a team player, and to have a positive work attitude.


Prepare and conduct procurements: Draft a precise and comprehensive search or procurement document. Coordinate and manage the evaluation and selection process. Identify and/or validate procurement and search strategies, methods and procedures fully compliant with the intent of the state contracting laws and regulations while fully meeting the unique needs of WSIB. Determine the most appropriate procurement method and start date in contract solicitations. Negotiate contracts consistent with the parameters established by the search and procurement document, contract law, relevant state laws, regulations and policies, and with the mission and the investment goals of the WSIB. Coordinate the review of all contract documents with the WSIB Assistant Attorney General (AAG). Prepare and monitor timely submission of contractor compliance certificates. Conduct special projects or research as needed to study or resolve issues. Coordinate and advise on contract issues: Advise staff on contract procedures and assist staff and contractors in preparing agreements, amendments and work requests/orders. Review contracts to ensure the documents are consistent with applicable state laws, regulations, and WSIB policies. Obtain necessary signatures of parties to agreements. Create contract files and maintain Agreement Tracking System. Ensure the filing of sole source contracts with the Department of Enterprise Services.


The strongest candidate will possess: A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field, AND Three years of experience in negotiating or administering government contracts, or contract compliance administration.

A Master's degree in one of the above academic disciplines may be substituted for one year of experience. A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for two years of experience and the education. Additional qualifying experience may be substituted, year for year, for the education.

Knowledge of regulations, policies and procedures for preparation of contracts, agreements, etc.; business and professional services, practices and trends, sources of supply, contract terminology and development.

Ability to deal with representatives of business, the professions and institutions, to agree on terms of contracts assure compliance with terms of contracts, agreement, etc., and obtain timely delivery of goods or services at the most reasonable prices; coordinate contract negotiation work with efforts of other units in need of services if applicable; advise department offices and sections on contract terms and conditions.

Ability to manage competing priorities and seek input when required. Experience with collaborative, cross-functional teamwork a positive.

Strong communication, organizational, and relationship-building skills to coordinate work flow with the various WSIB division groups.

Strong computer skills with a wide variety of software knowledge and the ability to quickly learn new applications as required.

Supplemental Information

Special Note: A criminal history records check to include fingerprinting and credit check is required for all finalists. Background investigations are part of the pre-employment selection process and are not a commitment to employment.

Complete application packages will be considered. In addition to the profile, please attach while in the on-line application process:

  • A cover letter specifying why this position is of interest to you, and how you meet the qualifications listed above. This letter should be no more than two pages.
  • A current chronological resume. Contact: Mary Hougan **HR@sib.wa.gov


Job Type: Full Time - Permanent

Job Number: 2016-10560

Department: State Investment Board

Closing: 10/23/2016 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Website: http://www.careers.wa.gov

Salary: $4,418.00 - $5,804.00 Monthly

Location: Thurston County – Olympia, WA