Directive Administrative Assistant/Bookkeeper in Oneonta, New York

Administrative Assistant/Bookkeeper


Oneonta, NY







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Bookkeeper/Administrative Assistant provides general office and bookkeeping support.

Responsibilities will include but are not limited to:

  • Process basic accounting functions like entering bills and deposits

  • Assist with invoicing and collections

  • Maintain Vendor Relationships

  • Review and approve time sheets

  • Assist with order processing and purchasing

  • Assist with travel plans / booking

  • Answer and route incoming telephone calls

  • Screen and route incoming mail, including daily retrieval from the Post Office

  • Provide service dispatch by taking client calls/tickets and assigning to correct department

  • Compose and prepare correspondence, including e-mail and faxes as required

  • Order and maintain inventory of office supplies

  • Organize and maintain electronic records

  • Provide assistance with Human Resources paperwork as required

  • Send sales materials to prospects

  • Receive deliveries and process outbound shipments

Knowledge, Skills, and/or Abilities Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Prior bookkeeping experience strongly preferred

  • Proficiency in QuickBooks and Microsoft Office (Word and Excel)

  • Ability to work on multiple priorities and/or projects simultaneously.

  • Excellent listening and communications skills, both verbal and written.

  • Strong customer relationship skills.

  • Organized, detail oriented and self-motivated.

  • Strong computer skills and the ability to effectively communicate through e-mail.

  • Knowledge of the IT, Professional Services, CRM, or ERP markets preferred.

  • Problem-solving abilities and ability to meet reasonable deadlines.

  • Ability to build positive and collaborative relationships.

  • Willingness to develop professionally.

  • Ability to work with independently and in a team.

  • Reliable transportation required