BUTTE COUNTY OFFICE OF EDUCATION Financial System Specialist in Oroville, California

POSITION DESCRIPTION:Under supervision of assigned management employee(s), the Financial/System Specialist performs a variety of technical accounting duties in the review, analysis and adjustment of assigned accounts; audits assigned grant budgets; prepares, maintains and assures accuracy of various financial and payroll records and reports; performs a variety of specialized tasks relating to payroll, accounts payable and other financial areas that supports Financial, Human Resources, web and other information systems. CLASS CHARACTERISTICS: The Financial/System Specialist is an entry level position that assists the Senior Grant Financial Specialist and the System Support Department in assigned tasks and duties. All the duties of the Financial System Specialists are within the skill level of their classification. They may make suggestions for improvements in the operations of their work group. ESSENTIAL FUNCTIONS andndash; not in priority order: [May include, but not limited to the following] Assist in the preparation of annual grant budgetsDetermine proper account codes using the organizationandrsquo;s chart of accounts and SACS Manual definitionsDivide tasks with the work groupMaintain balance and accuracy in a single purpose cost center, fund or accountMonitor grant statusOversee revenue collectionPerform additional tasks as assigned to like positionsPerform general accounting clerical duties maintaining complete files and accurate recordsProvide budget status reports for individual departmentsProvide technical assistance and training to BCOE staffResearch and report inconsistencies or unacceptable variances from specific procedures as assignedReview and process state grant data Review and submit claims or reports to other agencies with minimal directionReview documents for adherence to policies and proceduresPerform a variety of specialized duties including, but not limited to, scheduling and distributing payrolls, processing AP checks and performing check maintenancesEffective report archiving and retrieval of payroll, accounting and a variety of other system data. Ensure data integrityDevelop the necessary skills to understand payroll, accounting and system modules; ensure accuracy of input and resulting output; ensure payroll, accounting and other required reports are submitted to appropriate agency or personnel according to established time lines; process payroll history transfersCommunicate with staff and other agencies to resolve issues or concerns related to assigned computer systemsMaintain records related to assigned activities KNOWLEDGE OF: Applicable laws, codes, regulations, policies and proceduresContemporary office methodsCorrect English usage, grammar, spelling, punctuation and vocabularyFinancial computer systems and software applicationsInterpersonal skills using tact, patience and courtesyKnowledge and understanding of financial and accounting principles and proceduresMathematics to the level of beginning algebraKnowledge of Microsoft Office tools, including Excel and WordOral and written communication skillsPreparation, maintenance, verification and processing of payroll, accounting, financial and other records and reportsPrinciples of financial record keepingPrinciples, methods and procedures of operating in a networked system using web browsers, computers and peripheral equipmentRecord retrieval and storage systemsTechnology and computer skills with proficiency in database, spreadsheet, Internet applications, and various software programsTelephone techniques and etiquette ABILITY TO: Analyze basic financial records and transactions and determine compliance with County Office and State policies and proceduresAudit, verify and transfer large quantities of numbers and related data accurately and in a timely manner.Communicate effectively, both orally and in writingComplete work in an environment with many interruptionsEstablish and maintain cooperative and effective working relationships with othersIden