Okland Construction Title: in PHEONIX, Arizona
Greater Phoenix Area
Desired Years Experience:
Receive and review submittals, write and track RFI's and process change orders, prepare and maintain meeting agendas and minutes, maintain construction drawings, assist with change order pricing, provide marketing assistance as required, assist Project Manager and Superintendent with subcontract and schedule administration, layout and/or quality control, etc. Proficiency in Word, Excel, and Outlook. Proficiency in various web-based construction management software such as Prolog or Constructware.
Utilizes and maintains the company standard project administration software, Prolog, and Okland forms.
Keeps up-to-date on construction drawings and as-builts.
Keeps up-to-date on submittals, RFIs and responses, project changes & work progress, especially the items that could delay project or cause a loss, if installed incorrectly.
Visits each project site prior to the commencement of construction, and video records all areas that might by impacted by the construction.
Maintains the electronic project folders as requested by the project manager
Provides the required up-to-date copies of drawings and specifications to subcontractors.
Quality Assurance/Quality Control: Assists superintendent in verifying that all materials installed coincide with the approved submittals.
Attends and participates in applicable meetings, such as the job “kick off” meeting, weekly project meeting, monthly project manager-superintendent meeting, owner-architect (OAC) meeting, monthly job review meeting, and management report meeting (upon request).
Assists the project manager in creating a project directory of owner, architect, team, and subcontractors using the company’s construction management software, Prolog, or other appropriate software program.
Ensures that the project site and construction activities are being constantly documented in writing and especially in photos.
Files hard or electronic inspection reports, test reports, etc.
Follows the job closeout process by doing the following: start process Day 1 of project; finish final completion within 30 days of substantial; obtain final payment within 60 days of substantial; settle subcontractors financially within 30 days of substantial; and assist the project manager and superintendent to administer and track completion of punch lists promptly. As necessary, after 11 months of project completion; set up, manage, and complete the 1-yr warranty walk.
Monitors and enforces, along with project team, Okland safety and OSHA safety standards to maintain a safe working environment for all employees, and site visitors.
Processes Requests for Information (RFIs) and all other change documents.
Receives and creates RFIs based on field issues or document discrepancies; reviews with the project team; and forwards to the design team.
Distributes RFI responses to all appropriate subcontractors and/or suppliers and Okland employees, and tracks any cost impacts associated with RFI responses.
Updates construction drawings with change documents and RFI responses, and maintains RFI log. Prints log for discussion at weekly owner meetings.
Creates submittals schedule and log based upon a thorough review of specification requirements.
Reviews submittals for compliance with plans and specifications and other construction documents;marks, stamps, and transmits information to architect.
Returns reviewed submittals and maintains log (tracking outstanding submittals, rejected submittals, etc.).
Maintains well organized file (hard or electronic) of all submittals for reference throughout project
Controls, monitors, and reviews with the superintendent the necessary long-lead procurement items and status.
Submits operations & maintenance manuals and other pertinent close-out documents to architect and owner for project close-out.
Processes change orders:
Requests proposal and other contract document changes from subcontractors with changes, reviews with project team, and distributes to appropriate subcontractors
Compiles quotations, reviews pricing with project manager, and prepares change order request.
Submits change order requests to architect and owner and maintains log of PRs, CORs, and COs.
Provides quantity take-offs for self-performed work activities.
Updates construction drawings with approved changes.
Maintains meeting minutes:
Develops and regularly updates, as needed, the meeting agenda, with the project team.
Records, compiles, and distributes meeting notes with review from project manager/superintendent.
Regular, timely, and predictable attendance is required for this position.
Performs other duties and responsibilities as assigned.
Markets the company to the owner and architectural team; engages the Business Development Department in pursuing future opportunities.
Assists the project manager in continually monitoring job cost reports by making certain that proper quantities are entered and cost projections are accurate; also accounts for all possible subcontractor cost impacts to the budget.
Understands the logic of a schedule and works with the project team, as requested, to ensure that the detailed construction CPM schedule is met.
Assists with 3-week look ahead schedules.
Assists the project team to create, manage, and modify subcontract agreement and/or purchase order.
Coordinates with the project manager to track master subcontract agreements, and ensures that the office receives signed agreements back.
Performs SWPP and LEED inspections for the project, if assigned and certified.
Provides jobsite safety orientations for subcontractors and Okland employees, if assigned.
Assists the project manager and job cost accountant, as necessary, with preparation and review of monthly pay applications.
Provides clerical activities, as needed, with particular project staffing.
Assists with project bids and bid solicitation, as requested.
- Bachelor's degree or 3 to 5 years of related experience working on commercial construction projects; or equivalent combination of education and experience
Knowledge, Skills, Abilities Requirements:
Extensive knowledge of established construction and maintenance practices, procedures and techniques as well as applicable local, state and federal building codes.
General knowledge of LEED principles.
Familiarity with a wide range of equipment and tools, and proficiency in skilled construction, maintenance and repair tasks.
Advanced understanding of construction scheduling and cost control.
Thorough and attentive to details; ability to prioritize and multitask; proactive and deadline-oriented.
Ability to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to interact effectively with customers, vendors and employees at all levels of the organization.
Ability to read and comprehend complex instructions, correspondence, memos, blue prints, construction documents, contract documents and specifications
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists
Possess strong computer skills; proficient in MS Excel, MS Word and MS Outlook, and document editing software (e.g., BlueBeam, Adobe Acrobat, etc.). Ability to navigate and/or use CAD software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is frequently required to climb or balance, stoop, kneel, crouch and/or crawl. The employee may also occasionally lift and/or move up to 50 pounds.Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.
Hazards: May be exposed to extremes of heat and cold as well as certain unsafe environments; occasionally works near moving mechanical parts and electrical equipment; possible exposure to fumes or airborne particles; possible exposure to internal liquids. This is a safety sensitive position where a momentary lapse of attention can result in serious injury or death. The noise level in the work environment is usually moderate and occasionally very loud. Must follow all safety requirements carefully.
OKLAND IS AN EQUAL OPPORTUNITY EMPLOYER, AND DOES NOT DISCRIMINATE ON ANY PROTECTED CLASS, INCLUDING, BUT NOT LIMITED TO RACE, GENDER, COLOR, NATIONAL ORIGIN, VETERAN STATUS, DISABILITY, SEXUAL ORIENTATION, AND GENDER IDENTITY.