Princeton University Grants Manager in Princeton, New Jersey

Position Summary

The Princeton Neuroscience Institute at Princeton University is searching for a Grants Manager to serve as a key member of our administrative team by assisting with the administration of research grants for our faculty, students, and research staff. Under the supervision of the Assistant Director, the Grants Manager's primary responsibilities will be pre- and post-award activities related to various sponsored research projects in the Princeton Neuroscience Institute.

Specific responsibilities include:

Pre-Award Activities:

  • Guide the Principal Investigator (PI) through the application process, ensuring that requirements for each proposal are fulfilled as described by the program announcement;

  • Prepare the budget and the budget justification;

  • Prepare and/or review administrative documents required for applications;

  • Process subcontract agreements;

  • Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and funders through the Princeton University Grants Management System (COEUS) and the appropriate sponsor system such as, ASSIST or Fastlane, or directly to the funding agency/foundation as necessary;

  • Confirm that proposals are submitted to and received by the agency before the sponsor's deadline;

  • Prepare Just-In-Time information at the sponsor's request.

Post-Award Activities:

  • Complete any paperwork necessary to set up the award and perform re-budgeting tasks as necessary;

  • Work with PI to carefully monitor effort and spending on awards and ensure compliance;

  • Edit effort as needed in the Labor Accounting system;

  • Process journal entries to transfer erroneous charges;

  • Prepare cost transfer documentation for PI review and submission as necessary;

  • Maintain PI Current & Pending Support documents;

  • Process any administrative or budgetary sections of reports and Assist Sponsored Research Accounting in preparing interim and final financial reports when needed;

  • Review and approve purchase orders/requisitions for equipment/supplies and other expense reports for compliance;

  • Prepare forecasts and spending updates for PI's to review with Grants Manager and/or faculty regarding their research funds;

  • Work with other universities and sponsors on the transfer or relinquishment of grant awards.

In addition, the Grants Manager will be expected to attend all relevant training classes and stay current with changes in policies, procedures and processes pertaining to sponsored research and financial management. This individual will serve as the central interface between principal investigators, sponsors, ORPA, and Princeton's Sponsored Research Accounting.

Essential Qualifications

Position Requires:

  • Bachelor's degree with minimum of 4-6 years accounting, business and/or grant experience.

  • Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.

  • Excellent organizational and interpersonal skills, as well as written and verbal communications skills.

  • Ability to exercise independent judgment to plan and prioritize diverse workload, handle frequent deadlines, take initiative, self-motivate and function autonomously.

  • Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.

  • Ability to manage multiple priorities in a fast paced, changing environment.

  • Ability to maintain strict confidentiality of personnel and salary information.

  • Strong computer skills: experience with Microsoft Office Suite software, excellent skills in MS Excel, proficient in Word and Outlook.

  • Ability to function effectively in a team-based environment.

The final candidate will be required to complete a background check successfully.

Preferred Qualifications


  • Experience with University Systems and Software including PeopleSoft, Prime Financials, COEUS, Labor Accounting and the Information Warehouse.

  • Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).

  • Familiarity with Princeton's administrative procedures and policies.

EEO Statement

Princeton University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Requisition Number: 1600916

Job Title: Grants Manager

Department: Princeton Neuroscience Inst - 24400

Directory Title: Grants Manager

Job Function: Administrative or Professional

Grade: ADM 040

Standard Hours: Not Applicable

Full-time/Part-time: Full Time

Eligible for Overtime: No

Benefits Eligible: Yes

Union Code: Not Applicable

Education Required: Bachelor's Degree

Application Deadline: Open Until Filled or See Position Summary.

Documents which can be associated with this posting: Resume/CVCover Letter

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