University of Texas at San Antonio Administrative Associate II in San Antonio, Texas

Title of Position Administrative Associate II

Requisition Number BES20160577P

Department Posting Name Finance & Accounting Departments

Location Main Campus

Recruitment Type External

Position Type This is a Classified, benefits eligible, position.

Grant Funded? No

Hours per week 40

If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked

Occasional overtime may be required in preparation for or to attend special events.

If Temporary, Ending Date

Recruiting Rate $26,328/Annualized

Beginning Salary Flexibility Yes

Pay Basis Salary

Required Education Graduated High School or completed GED

Do you want to allow additional experience to substitute for required education? No

Preferred Education Bachelor's Degree

Field of Study

None specified

MS Office Experience Required Word, Excel, Outlook

Will this position require driving a UT or personally owned vehicle? No

Other Computer and Software Skills Required

-Personal computer and standard office equipment.

-Strong proficiency in Microsoft Word and Excel.

Experience and Other Skills Required

-Six years of increasingly responsible administrative, clerical or office experience. Per the Job Description, a Bachelor’s degree may substitute for four years of experience.

-Must be able to communicate effectively on the phone and in person, handling all matters with tact, diplomacy and discretion. -Must be able to handle multiple tasks and take initiative to independently solve problems. -Demonstrated ability to apply knowledge in everyday work situations while using independent judgement.

-Knowledge of current methods and systems of bookkeeping, filing, and purchasing.

-Ability to be flexible and adapt to changing work environments and priorities.

Do you want to allow additional education to substitute for required experience? Other-Per Job Description

Other Skills Preferred

-Advanced knowledge of university organizational structure, policies, rules and procedures.

-Knowledge of PeopleSoft.

Description of Job Duties

-Provide administrative support to two COB academic departments.

-Answer phones, screen visitors and callers. Provide students and visitors with routine information.

-Prepare purchase orders, travel requests, various forms and requisitions, process book orders, and schedule rooms for special events.

-Provide office coverage for Senior Administrative Associates when needed, i.e., vacations, sick leave.

-Provide assistance to faculty to include making copies of exams and syllabi.

-Process departments electronic documents for work-study, TA and GRA assignments, faculty assignments, timekeeping and payroll.

-Timekeeper for Finance and Accounting departments. -Assist with faculty recruitment, guest speakers, campus visits and itineraries.

-Perform other duties as assigned.

Posting Open Date 10/18/2016

Posting Close Date at midnight on 10/24/2016

Open Until Filled No

Special Notes To Applicants

Note 1: UTSA is a tobacco-free campus.

Note 2: This is a security sensitive position. Employment is contingent upon a successful background check

Note 3: UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Note 4: Applicant must attach a a document with a list of references.