Robert Half Legal Executive Assistant in San Diego, California

Our client in San Diego is seeking an Executive Assistant with 7 to 10 years of experience. A successful candidate will demonstrate and provide a high level of support with attention to detail, quality focus, high energy and flexibility within a dynamic team environment. This individual will need to work independently as well as in close concert with executive level staff, attorneys and be able to represent that staff with professional courtesy and acumen, and deliver high quality work in support of the team's diverse functions and activities. An ideal candidate is forward thinking, has a strong work ethic, prioritizes work, and is comfortable in a high energy, fast paced work environment. This full-time position offers comprehensive medical, dental, vision, paid time off, paid holidays, and a 401(k) savings plan. Essential Job Functions:

  • Manage corporate book and records

  • Update minutes and perform Blue Sky Filings

  • Ability to accomplish tasks with minimal supervision

  • Proofread, edit, compare and redline documents and effectively navigate and operate within various computer databases relating to areas of responsibility Handle inquiries from internal and external contacts and draft related correspondence

  • Provide general office support (e.g., maintain and organize files, fax, photocopy, schedule meetings and maintain supervisors' calendars, answer telephones, log and place calls, order supplies, prepare expense reports and oversee submission of outside counsel bills and other invoices for payment)

  • Strong interpersonal and communication skills, both written and verbal

  • Experience interfacing with various levels of management including top-level executives

  • Superior organizational skills, judgment, and flexibility

  • Team player

  • Excellent customer service and telephone skills

  • Superior follow-up and attention to detail

  • Ability to work quickly, but accurately

  • Excellent Proofreading skills

  • Demonstrated ability to multi-task, work in a fast paced environment, and prioritize workload For immediate consideration, please provide your updated resume to Gebriela.Birhane@RobertHalfLegal.com

Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting solutions on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and eDiscovery teams and workspace for a wide range of initiatives, including litigation support, mergers and acquisitions and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.

Call your local Robert Half Legal office at 888.798.2974 to discover more about this position. Apply for this job now or contact our branch office for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 00680-9500777981

Functional Role: Legal Secretary

Country: USA

State: CA

City: San Diego

Postal Code: 92101

Compensation: $65,000.00 to $80,000.00 per year

Requirements:

  • 7 to 10 years of experience as an Executive Assistant

  • Related corporate law firm or corporate work experience strongly preferred

  • Knowledge of or experience working with Worldox and Timeslips

  • Exceptional organizational, proofreading, written and verbal communication skills, with strong attention to detail and ability to work under strict time constraints and consistently meet assigned deadlines

  • High degree of proficiency in MS Office Suite, Outlook, and internet applications

  • Knowledge of legal principles, legal terminology and legal research techniques preferred

  • Detail oriented self-starter with demonstrated ability to interact and communicate appropriately and professionally with senior management and Company employees at all levels

  • Solid time management skills with the ability to effectively handle multiple priorities with a professional, friendly attitude in a fast-paced work environment

  • Able to work with minimal supervision, work well individually as well as in a team environment, easily share appropriate information, act as a problem solver and readily support colleagues as appropriate