Washington State Human Resource Consultant 1 (in-training) in Tumwater, Washington
This recruitment is open until the position is filled. First screening of applications is expected to occur on *September 29,* 2016*, so your prompt response is encouraged. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.
Here at the Department of Retirement Systems, we are responsible for providing the information, tools, expertise and services that ensure our members receive the retirement benefits they earn while in public service.
As the administrator of eight public retirement systems, 15 retirement plans and the Deferred Compensation Program, we serve a vast and diverse population. Our customers include fire fighters, teachers, government employees, and public safety and law enforcement officers who expect to the treated respectfully, to receive responsive service, and for the information they receive to be right. We are dedicated to our customers and to meeting and exceeding these expectations.
Our office is located in Tumwater, part of the Olympia/Tumwater/Lacey tri-city area on the southernmost tip of Puget Sound. We are part of a community rich in history, culture and natural beauty.
The successful candidate for this position may be placed at the Human Resource Consultant Assistant 2 (HRCA 2) or Human Resource Consultant 1 level, depending on skills and qualifications. A structured training plan has been developed that includes a maximum of one year of training at the HRCA 2 level before advancing to the HRC 1.
We are looking for a dependable, personable and organized Human Resource Consultant to perform first-level professional duties that support a variety of critical human resource functions. Working in a professional, collaborative team environment, you will be the primary customer contact for the DRS Human Resources Office. Using knowledge of human resource policies, rules and laws, you will provide excellent service to internal team members and external customers, answering questions and responding to requests in a timely manner, and ensuring the information you provide is accurate and responsive to customer needs.
You will serve as the technical expert for accurate payroll processing of personnel transactions, and you will develop and maintain a strong working relationship with the DRS Payroll Office to ensure a smooth hand-off of actions and to troubleshoot problems as needed. You will also coordinate, maintain and update data and information for the Employee Dashboard, the agency's online team member directory.
You will review and track performance evaluations, compile statistics for monthly, quarterly and annual reports, and run ad-hoc reports as requested. You will also coordinate team member registration for training courses, seminars, workshops, etc., and ensure all mandatory training is completed. Additionally, you will coordinate requests for tuition reimbursement in accordance with agency policy.
You will also coordinate and participate in onboarding activities for new team members. You will prepare and send appointment letters, welcome new team members on their first day to complete critical paperwork, and coordinate presenters and participation for New Employee Orientation. You will also assist higher-level Human Resource Consultants with recruitment activities.
Due to the nature of work performed by this position, a criminal background check will be performed on the preferred candidate prior to offer.
The desirable qualifications for this position include:
- At least four years of experience providing para-professional support, preferably in an HR office environment; OR Human Resource certification from a recognized college or certification program and two years of relevant experience;
- Demonstrated proficiency in the use of Microsoft Office products (version 2010 or newer);
- Demonstrated proficiency entering payroll actions in the Human Resource Management System (HRMS) is highly desirable;
- Proven ability to effectively manage and respond to frequent and rapid changes in workload and priorities; and
- Demonstrated proficiency in the following competency areas: Customer Focus Dedicated to meeting the expectations and requirements of customers. Delivers high quality services and products. Establishes and maintains effective customer relationships. Committed to continuous improvement and always acts with the customer in mind.
Dependability Shows commitment, dedication and accountability in work. Works effectively and fulfills commitments made to customers, peers and team members. Is reliable in punctuality and attendance; can be counted on to get things done.
Attention to Detail Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency.
Communication Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.
Analysis Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions and make recommendations/decisions.
Adaptability/Flexibility Maintains effectiveness when experiencing major changes in work tasks or the work environment. Adapts easily to changing business needs, adjusting effectively to work within new structures, processes, requirements or cultures to achieve successful solutions. Demonstrates openness to new and different ways of doing things.
Managing Workloads Effectively organizes and prioritizes multiple, sometimes complex assignments, often involving competing priorities, to produce work products that are accurate, thorough and on-time. Transitions easily between tasks; is able to incorporate project work into established workload and meet deadlines. Supplemental Information
Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply for this opportunity. Be sure to complete all sections of the electronic application and answer all supplemental questions. Resumes will not be accepted in lieu of completing the work history section of the application template. Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity. The quality and completeness of the application, along with the ability to follow stated application instructions, will be considered in determining whether applicants will move to the next phase of the screening process.
NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from his or her current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process.
Applicants who are selected to move forward in the recruitment process will be invited to attend an orientation and skills assessment session. Sessions are tentatively scheduled for the week of* October 3, 2016* at the Department of Retirement Systems' office located in Tumwater, Washington. Participation, in person, in this event is required as part of our recruitment and selection process.
The Washington State Department of Retirement Systems is an equal opportunity employer. Women, racial and ethnic minorities, military veterans, persons of disability, and persons over 40 years of age are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360) 664-7220 or TTY Relay Service at 711.
Job Type: Full Time - Permanent
Job Number: 2016-08970
Department: Dept. of Retirement Systems
Agency: State of Washington
Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.
Salary: Depends on Qualifications
Location: Thurston County – Tumwater, WA