Kalispell Regional Medical Center Payroll Specialist in United States

Job Objective:

The Payroll Specialist performs payroll functions for KRH and related entities.  The duties may include, processing of weekly payroll data for KRH entities, ensuring all employees are paid accurately, on time and in accordance with IRS, federal, state and local regulations, and company procedures and policies  The position also supports various Accounts Payable functions.


1. Associates Degree with an emphasis in Accounting or CPP preferred.  Other combinations of education and experience may be considered. 2. Minimum of three (3) years of specific payroll experience and minimum of three (3) years of general accounting and invoicing required. 3. Proficient in Excel required.  Possess and maintain computer skills to include Word and PowerPoint preferred.  Ability to learn other software as needed. 4. Excellent communication skills, both verbal and written, required. 5. Strong ability to manage a diverse workload and work under time constraints. 6. Strong ability to communicate knowledge of process and the ability to be flexible to change. 7. Outstanding organizational skills and attention to detail required. 8. Ability to work with minimum supervision; self-directed.

Job Duties:

1. Works in collaboration with HR to process the time and attendance duties per department standards.  Audits and filters the time and attendance system to identify errors. 2. Performs Meditech and Initial Payroll Process duties to include, but not limited to; uploads time cards to payroll system, corrects timecard rejects, balances time and attendance file and readies to import into payroll system, enters payroll discrepancy data, enters ETB adjustments, computes garnishment orders, calculates payroll, initiates payroll reports and audits for missing employees, withholdings and/or earnings overrides and checks for balancing. 3. Performs Meditech and Intermediate Payroll Process duties to include, but not limited to; creates payroll and withholding reports, posts payroll accordingly, compiles and processes direct deposit files, and completes ACH process for direct deposits. 4. Performs Meditech and Final Payroll Process duties to include, but not limited to; compiles direct deposit vouchers and reports to paperless pay, prints check stubs, prints and balances the payroll check register, compiles the Labor Distribution, Flex File, Pension File and reports according to department protocol. 5. Performs Post Payroll Process duties to include, but not limited to; distributes reports, files documentation accordingly and locks the time and attendance records within the designated system. 6. Performs other general and additional payroll duties as identified and per department protocol.  These duties include, but are not limited to; research payroll discrepancy forms, process wage advances, process pay for terminations, process changes in 401K loans, system updates/conversions, monthly, quarterly and year end duties as identified by leadership. 7. Assists Accounts Payable (AP) processing including, but not limited to; accurate entering of manual invoices, lease payments, verifies coding for accuracy per department guidelines, enters/imports travel and credit care activity for reimbursement, responsible for securing W-9s for new vendors, matches invoices and transmits for payment, researches and resolves any discrepancies. 8. Assists with AP Vendor reconciliation and research by reviewing statements, and missing invoices or credit memos. 9. *Assists with AP Payments/Check Processing and general/miscellaneous activities as identified by leadership.