Entegee Executive Admin - 53404800 - JE in Woburn, Massachusetts

Executive Admin - 53404800 - JE

Job Code: 53404800Job Location: Woburn, MACategory: AdminLast Updated: 10/21/2016Apply Now!

Job Description:

The Administrative Assistant will provide administrative support to the Gynecology R&D and Marketing departments. The Admin will support Directors of the R&D Department as well as the team of R&D Engineers and Technicians.


General Responsibilities:

• Assist the Director in calendar organization, budget management, travel, expense management, and meeting coordination

• Coordinate R&D purchases with the Procurement and Finance departments

• Assist team with travel arrangements and expense management

• Coordinate team meetings and team building activities

• Be the point person for new hires; determine physical location and partner with IT to order and set up work space and equipment

• Assist in coordinating communications between locations

• Assemble data required for correspondence, reports and meetings.

• Utilize a variety of software applications; operate PC’s and performs the full scope of work processing and/or spreadsheet applications

• Capable of working under general direction with little supervision

• Work independently on various special projects under general direction of leadership

• Communicate with Departmental distribution via e-mail for a variety of information

• Receive, screen, prioritize and route telephone calls and mail to appropriate personnel

• Coordinate shipments to conference locations and to the sales force

• Should be proficient with Microsoft Office and Outlook.


Budget Responsibilities:

• Monitor adherence, recommend revisions to budget allocations, and assist department with budget preparation.

• Maintain records (both electronic and paper) of expenses and budget balances by cost center on a bi-weekly and monthly basis

• Monitor and track p-card purchases and reports

• Monitor departmental expense budget reports for adherence to budget allocations

• Work with departments under direction of Director in the preparation for proposed budgets

• Recommend appropriate additions/deductions from departmental budgets as necessary

For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.

Please reference job # 53404800JE

Equal Opportunity Employer